Send a Newsletter Blast or Bulk Email in Contacts

There are two ways to send mass email communications in Gym Lead Machine. One is through the drag-and-drop Email Builder, which is explained in this help article. The other, described below, is to send a plain-text style email through Contacts.

1. Go to Contacts in the left menu of your Gym Lead Machine account.

2. To send a one-time email to a group of contacts or an email blast, first, select the contacts you want to send to. You can do this by checking the boxes beside their name 1 by 1 or by creating a custom list by using the filter function, then selecting everyone on that list.

   You can learn more about building Smart Lists in the Intro lesson here.

   Please note: Depending on the number of contacts in a list, there may be multiple pages. Click the checkbox at the top (next to 'Name') and Select all records (taking note of total records/pages).

   

   
   

   

3. After the contacts have been selected, click the Email icon button to send email. 

   

4. Use the email pop-up to draft your message.
   1. 'From Name' is the name that will appear in the inbox of the recipient. This is usually your business name.
   2. 'From email' is the email address from which the message will appear to have been sent. This is typically your business email address.
   3. 'Email subject' is required.
   4. 'Action' at the bottom of the pop-up is for internal purposes only. Use the subject line or a general description such as "May 24 client annoucements."
5. Determine which Send option you would like to use.
   1. Send all at once -> Click 'Send Email'
   2. Send all at scheduled time -> Select the date and time -> Click 'Send Email'
   3. Send in drip mode -> Select the date and time -> Select the frequency at which it should be sent (i.e. 50 contacts every 1 minute) -> Click 'Send Email'.
      1. See a further explanation of drip mode settings below.

Drip mode settings explained

• Start on:  Select the start date and time for the email to send.
• Batch quantity: Enter how many contacts should receive this email at one time. (for example, enter '10' for the number of contacts)
• Repeat after:  Enter the time frame and select, from the drop-down, the frequency of how often new contacts should receive the email. (for example, enter '1' and select 'hours')

• Send on: If you prefer contacts to only receive the email on certain days or within certain times, select or de-select those days and enter the times in which the email can be sent.

  It is okay to leave these time fields blank as they are rarely applicable.

  

If you have further questions regarding sending bulk messages in Contacts, please contact the support team at hello@usekilo.com.