Automatically Reserve Athletes for Recurring Classes with Bulk Reservations

Bulk Reservations allow Owners and Staff to quickly reserve athletes for recurring classes across multiple dates at once, saving time and ensuring athletes stay scheduled for their regular sessions.

This feature is especially helpful for:

  • Athletes who attend the same class every week
  • On Ramp or Foundations programs
  • Personal schedules that repeat weekly
  • Long-term class reservations
  • Recurring class bookings managed by staff

Instead of reserving athletes one class at a time, you can reserve them for multiple weeks or months in just a few clicks.

Important Note: Bulk reservations are an internal feature and can only be created by an Owner or Staff for classes. Bulk reservations cannot be created by athletes through the App.


How to Create Recurring Class Reservations (Bulk Reservations)

Step 1: Open the Class

  1. Go to Calendar
  2. Select Scheduling
  3. Click on the class you want to reserve
  4. Open the Reservations tab

Step 2: Add or Select the Athlete

If the athlete is not already reserved:

  • Click + Reserved Athlete

If the athlete is already reserved:

  • Click the blue action menu

  • Select Bulk Reservation

Step 3: Select Recurring Days and Dates

When creating a bulk reservation, you can:

  • Select multiple days of the week
  • Choose a date range
  • Reserve up to 1 year in advance
    • Example: June 3, 2024 to June 3, 2025
  • Preview all sessions before confirming

The system will display a full preview of all classes the athlete will be reserved for.

Step 4: Confirm

Click Confirm to complete the recurring reservation.

The athlete will now be reserved for all selected upcoming classes.

How to View Recurring Reservations

You can view all upcoming class reservations inside the athlete’s profile.

Steps

  1. Open the Athlete Profile
  2. Click the Reservations tab

This tab shows all upcoming reserved sessions.

Reservations vs Attendance

It’s important to understand the difference between these two tabs.

Reservations Tab

  • Shows upcoming scheduled classes
  • Used to manage recurring or bulk reservations
  • Used to remove future reservations

Attendance Tab

  • Shows past classes
  • Displays check-ins and historical attendance
  • Tracks attendance milestones
  • Most recent sessions appear at the top

This separation helps keep scheduling and attendance data organized.

Important Behavior When Athletes Change Packages

If an athlete:

  • changes packages
  • cancels a package
  • removes an upcoming package

their future bulk reservations will not be automatically removed

These recurring reservations must be manually deleted.

This ensures athletes do not lose scheduled sessions unintentionally.

How to Delete Bulk or Recurring Reservations

Step 1: Open Athlete Profile

  1. Go to the Athlete Profile
  2. Click the Reservations tab

Step 2: Filter Reservations

You can filter by:

  • Day of the week
  • Reservation type
  • Date range

This helps quickly locate recurring reservations.

Step 3: Remove Reservations

  1. Select the reservations to remove
  2. Click the red garbage can icon
  3. Confirm deletion

The recurring reservations will be removed.

Important Notification Tip

Before creating or deleting bulk reservations, check your notification settings.

If notifications are enabled for:

  • Athlete Added to Class Reservation
  • Athlete Removed from Class Reservation

Athletes may receive multiple notifications.

Recommended Steps

  1. Disable these notifications temporarily
  2. Complete the bulk reservation or removal
  3. Wait a few moments
  4. Re-enable notifications

This prevents athletes from receiving excessive messages.

If you have questions about Bulk or Recurring Class Reservations in Kilo, our Support team is happy to help at hello@usekilo.com.

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