As your gym's offerings evolve, you'll need to update existing packages, spin up new variations, and retire packages you no longer sell. Kilo GMS gives you three tools for managing your package templates: Bulk Edit to change a package and its billing plans in one place, Clone to create a new package from an existing one, and Archive to remove retired packages from your active list. This article covers how each works and when to use which.
What You Can Do with These Tools
Edit a package's details, event access, and billing plans in one place
Apply template changes to every athlete on the package at their next renewal
Create a new package by cloning an existing one and adjusting the details
Reuse the attendance rules of a proven package when building a new offer
Archive packages you no longer sell so they don't clutter your Packages list
Clone an archived package to bring back a similar offer
How to Bulk-Edit a Package and Its Billing Plans
Go to Packages.
Click the blue Action button next to the package you want to update.
Click View.
Inside the package, edit the package and event details or the billing plans.
Confirm your changes when prompted.
When your edits take effect
If the package template or billing plan you're editing is currently in use and attached to athletes, your edits take effect the next time that package renews for each athlete. Current billing cycles are not changed mid-cycle; each athlete picks up the new terms at their own renewal date.
How to Clone a Package
Cloning creates a new package based on an existing package template, so you can reuse attendance rules and structure you've already built instead of starting from scratch.
Go to Packages and click the existing package you want to base the new offer on.
Select Clone.
Edit the package details and billing plans for the new package.
Save the new package.
The original package is not changed. The clone is a separate package template, so athletes on the original stay exactly where they are.
You can also clone packages that have been archived, which is useful for bringing back a retired offer in updated form.
How to Archive a Package
Archiving removes a package you no longer offer from the Packages list view.
Transition all athletes off the package. A package can only be archived when its Active Count is 0.
In the Packages list, select the package and choose Archive.
What happens when you archive
The package is removed from the Packages list view
The package still appears in historical package reports, listed as Package Name - Archived
Archiving cannot be undone
You can still clone an archived package to create a new package type
Bulk Edit vs. Clone vs. Archive: Which Should You Use?
| Bulk Edit | Clone | Archive | |
|---|---|---|---|
| What it does | Changes an existing package and its billing plans | Creates a new package from an existing one | Retires a package no longer offered |
| Affects current athletes? | Yes, at each athlete's next renewal | No, the original is untouched | No, requires Active Count of 0 first |
| Original package | Updated | Unchanged | Removed from list, kept in historical reports |
| Reversible? | Yes, edit again | Yes, delete or archive the clone | No |
| Best for | Updating terms, event access, or billing for everyone on the package | Launching a similar offer, testing a new price without touching existing members | Cleaning up your Packages list after everyone has moved off an old offer |
A common lifecycle: clone a package to launch an updated version, transition athletes to it over time, then archive the old package once its Active Count reaches 0.
Frequently Asked Questions
If I edit a package, when do my athletes see the change?
At their next renewal. Edits to a package template or billing plan that is attached to athletes take effect the next time the package renews for each athlete. Nothing changes mid-cycle.
How do I change a package price for new members only?
Clone the package and set the new price on the clone. Bulk-editing the existing package would apply the new price to current members at their next renewal. Cloning gives you a separate package with the new price to sell going forward, while existing members stay on the original.
Why can't I archive a package?
The package still has active athletes on it. A package can only be archived when its Active Count is 0. Transition every athlete off the package first, then archive it.
Can I unarchive a package?
No. Archiving cannot be undone. However, you can clone an archived package to create a new package with the same structure, then adjust it as needed.
Where do archived packages show up?
In historical package reports, labeled "Package Name - Archived." Archived packages are removed from the Packages list view but remain in your reporting history.
Do I have to rebuild a package from scratch to create a similar offer?
No. Clone an existing package instead. Cloning copies the package so you can adjust the details and billing plans, keeping the attendance rules you've already set up.
Helpful Tips
Before bulk-editing an in-use package, remember every athlete on it will pick up the change at their next renewal; if the change should apply only to new sales, clone instead
Double-check the Active Count before archiving, and confirm you're done with the package; archiving is permanent
Use consistent naming when cloning (for example, adding the year or version) so staff can tell package generations apart at a glance
Archive retired packages promptly to keep the Packages list clean for staff selling memberships
When This Feature Is Most Helpful
You're raising prices or changing terms for everyone: bulk-edit the package, and the change rolls out at each athlete's renewal
You're launching a variation of a successful offer: clone the package and adjust the details, keeping the proven attendance rules
You ran a limited-time offer that's now over: transition remaining athletes, then archive the package
You want to revive an old offer: clone the archived package and update it rather than rebuilding from scratch
Your Packages list has grown cluttered: archive everything with an Active Count of 0 that you no longer sell
If you have questions about cloning, archiving, or editing packages in Kilo GMS, our Support team is happy to help. Reach us at hello@usekilo.com.