As your offerings change, you will want to spin up variations of packages that already work and retire the ones you no longer sell. Clone creates a new package from an existing one, keeping the attendance rules and structure you have already built. Archive takes a retired package off your Packages list while keeping it in your reporting history.
What you can do
Create a new package by cloning an existing one and adjusting the details
Reuse the attendance rules of a proven package when building a new offer
Launch a new price for new members without changing anything for current ones
Archive packages you no longer sell so they stop cluttering the Packages list
Clone an archived package to bring back a retired offer in updated form
Clone a package
Cloning builds a new package template from an existing one, so you are not rebuilding attendance rules you already got right.
Go to Products → Packages and open the package you want to base the new one on.
Select Clone.
Edit the package details and billing plans for the new offer.
Save the new package.
The original is untouched. The clone is a separate template, so athletes on the original stay exactly where they are.
Archived packages can be cloned too, which is how you revive a retired offer without rebuilding it.
Cloning is the right move when a price or terms change should apply to new sales only. Editing the existing package pushes the change to everyone on it at their next renewal.
Archive a package
Archiving removes a package you no longer offer from the Packages list.
Move every athlete off the package. A package can only be archived when its Active Count is 0.
In the Packages list, select the package and choose Archive.
What happens next:
The package disappears from the Packages list view
It still appears in historical package reports, labeled Package Name - Archived
It can still be cloned to create a new package
The archive cannot be undone
Archiving is permanent. Confirm the Active Count is 0 and that you are genuinely finished with the package before you archive it, because there is no way back.
Clone vs. archive: which should you use?
Clone | Archive | |
|---|---|---|
What it does | Creates a new package from an existing one | Retires a package you no longer offer |
Affects current athletes | No, the original is untouched | No, it requires an Active Count of 0 first |
Original package | Unchanged | Removed from the list, kept in historical reports |
Reversible | Yes, delete or archive the clone | No |
Best for | Launching a similar offer, or a new price for new members only | Cleaning up the list once everyone has moved off an old offer |
A common lifecycle runs through both: clone a package to launch an updated version, move athletes onto it over time, then archive the original once its Active Count reaches 0.
Frequently asked questions
How do I change a package price for new members only?
Clone the package and set the new price on the clone. Editing the existing package's billing plan would push the new price to current members at their next renewal. Cloning gives you a separate package to sell going forward while existing members stay where they are.
Why can't I archive a package?
It still has athletes on it. Archiving requires an Active Count of 0. Move every athlete off the package first.
Can I unarchive a package?
No. Archiving cannot be undone. You can clone an archived package to create a new one with the same structure, then adjust it.
Where do archived packages show up?
In historical package reports, labeled "Package Name - Archived." They are removed from the Packages list but stay in your reporting history.
Do I have to rebuild a package from scratch to create a similar offer?
No. Clone an existing one. The clone carries the attendance rules across, so you only adjust what is actually different.
What is the difference between cloning a package and editing it?
Cloning creates a second package and leaves the first alone; editing changes the package everyone is already on. Clone when the change should apply only to new sales. Edit when it should reach current athletes too.
Helpful tips
Clone rather than edit whenever a change should apply to new sales only. It is the difference between a new offer and a repricing for everyone.
Use consistent naming on clones, such as adding the year or a version, so staff can tell package generations apart at a glance.
Check the Active Count before archiving, and be sure. Archiving cannot be reversed.
Archive retired packages promptly. A long Packages list slows down every sale your team makes.
Clone an archived package rather than rebuilding when you bring back a seasonal offer.
When cloning and archiving are most helpful
Launching a variation of an offer that already works
Raising prices for new members while leaving current ones on the old rate
Retiring a limited-time offer once the last athlete has moved off it
Reviving a seasonal program from a previous year
Cleaning up a Packages list that has grown unwieldy
If you have questions about cloning or archiving packages in Kilo GMS, our Support team is happy to help. Reach us at hello@usekilo.com.