Getting Started
Accessing Webinar Creation
Login to your Gym Lead Machine account at app.gymleadmachine.com
Navigate to Sites in the left sidebar
Click Webinars
Select New Webinar Funnel
Initial Setup
Choose your webinar type:
On Demand Webinar → Pre-recorded, watch anytime
Live Webinar → Scheduled event with a set date/time
Live Webinars
Overview
Live webinars are real-time presentations where attendees join at a specific date and time.
4-Step Creation Process
Step 1: Webinar Details
Webinar Name (Required) — Example: This Awesome Webinar
Timezone (Required) — Default: America/New_York (changeable)
Date (Required) — Pick a future date
Time (Required) — Example: 2:00 PM
Step 2: Select Form
Attendees register via forms created in Sites > Forms.
Custom Registration Form → Create your own with fields like name, email, phone, etc. Forms must be created before they can be selected in the Webinar Funnel creation process.
Automation Trigger → Form submissions can also trigger reminder and follow-up workflows (this must be set up separately in automations)
Step 3: Live Webinar Link
Enter your streaming link:
Zoom →
https://zoom.us/j/123456789YouTube Live →
https://youtube.com/watch?v=ABC123
Step 4: Templates
Choose from pre-designed funnel templates, which you'll customize to fit your webinar details.
On Demand Webinars
Overview
On-Demand webinars are pre-recorded sessions that attendees can access anytime after registering.
4-Step Creation Process
Step 1: Webinar Details
Webinar Name (Required) — Example: This Really Great Webinar
Note → No timezone, date, or time needed.
Step 2: Select Form
Same as Live Webinars:
Choose a form from Sites > Forms
Custom Registration Form → Create your own with fields like name, email, phone, etc. Forms must be created before they can be selected in the Webinar Funnel creation process.
Automation Trigger → Form submissions can also trigger reminder and follow-up workflows (this must be set up separately in automations)
Step 3: Select Video
Upload or select a pre-recorded video:
Supported formats: MP4, MOV, AVI, etc.
Upload from your computer or select from the media library
Required to proceed
Step 4: Templates
Same template library as Live Webinars, optimized for on-demand viewing.
Automations & Reminders
One of the most powerful features of webinar funnels is automation.
Pre-Built Workflow Recipe → Each webinar funnel comes with an automation recipe for reminders and follow-ups.
To access this recipe, go to Automation > + New Workflow > select to add from Template > search for Webinar > select the Webinar template.
You can also access the template by clicking "Edit" to the right of any Webinar Funnel, and clicking "Webinar Recipe"
Once the template workflow is created, add the registration form in the Trigger action.
Then, customize the workflow action to fit your tag, event date, and preferred communications.
Best Practices
Live Webinars
Test setup before the event
Schedule with audience timezones in mind
Promote early and often
Have a backup plan for technical issues
Encourage interaction (chat, polls, Q&A)
On Demand Webinars
Use high-quality recordings
Keep videos concise (30–60 minutes)
Structure content for self-paced learning
Keep your media library organized
Refresh content periodically
Troubleshooting
Live Webinars
Link not working → Verify format & test before event
Timezone confusion → Clearly display timezone on registration and confirmation pages
On Demand Webinars
Upload fails → Check format, file size, and internet connection
Poor video quality → Upload high-resolution versions
General
Contacts not tagged or added to workflow → Is the registration for properly on the page and selected in the workflow trigger?
Need more support? Reach out to our Support team at hello@usekilo.com.