How To Set Up a Friday Night Lights/Open Event

Hosting a Friday Night Lights  or Open event? 🎉 Follow the steps below to get everything set up properly in your system — from creating the class to making it available for registration.

Step 1: Add the Event to Classes

1. Navigate to Classes.

   Click Add New Class.

   Enter the class name (example: Friday Night Lights ).

   Select the appropriate:

   • Location
   • Capacity limit
   • Duration
   • Set Additional Setting for reservation window
2. Save the class.

Step 2: Create a Package and Billing Plan

This ensures athletes can register properly without being charged.

1. Navigate to Packages.

   Click Add a time-based Package.

   Name the package (example: Friday Night Lights Entry).

   Configure any necessary:

   • Athlete status - no status change
   • Validity settings
   • Usage limits (if applicable — usually 3 visits)
2. Add Billing Plan —> set the price to $0.
3. Save the package.

Step 3: Add the Package to the Athlete Sales Portal

To allow athletes to register themselves:

1. Click the blue action tab - Sales Portal Options.
2. Enable Athlete App Visibility and enable billing plan
3. Save changes.

This ensures athletes can 'purchase' and register for the event from their Athlete App.

Step 4: Add the Event to the Schedule

1. Go to Schedule.

   Select the correct date (Friday).

   Add the Friday Night Lights class you created earlier.

   Confirm:

   • Time
   • Coach
   • Capacity
2. Save.

Your event is now live and ready for athlete registration! 🎉

🔎 Final Check

Before announcing the event, test the flow:

• Confirm the class appears on the schedule.
• Confirm the $0 package is visible in the Sales Portal.
• Ensure registration works as expected.